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Position Title: Capital Projects & Grants Manager

Salary Range: $51,500 – $75,000

Reports To: Chief Financial Officer (CFO)

Supervises: 0 – 5

City Residency: Mandatory; within 6 months of hire

View job posting on Indeed here

Position Summary:

The Capital Projects & Grants Manager is responsible for overseeing the capital projects process across the park system and the overall administration of any capital grants or funding associated. The Manager is responsible for ensuring capital projects are executed on schedule and on budget, and that the capital grant process is administered with accuracy from application to closure. This position is part of the finance and revenue management team led by the CFO. This is a 40-hour per week position with exempt status according to the Fair Labor Standards Act and the NYS Department of Labor rules and regulations. The work week can include flexible schedules depending on the workload, as approved by the CFO.


The Conservancy offers paid time off and sick time. Medical, dental, and vision plans are available with a $500 employer provided allocation toward monthly premiums. A 403(b)-retirement plan is offered with employer match. There are 13 ½ paid holidays. Additional benefits may include training and continuing education for related job performance and/or professional development.

Main Responsibilities:

  •  Manages the process for all park system capital projects from conception to design and bidding, through implementation, monitoring sites, contractors, and construction as required for fulfillment.
  •  Serves as a key liaison with various City of Buffalo Public Works and Parks Divisions to ensure effective coordination and communication for Conservancy capital project administration, while also maintaining awareness of City funded capital projects, and managing the City’s access agreement process for any park property access.
  • Administers all capital grants, budgets, and funding (typically State, County and Municipal) related to capital improvements, including grant applications and compliance, site inspections, payment schedules, change orders, and all aspects of grant close out.
  •  Serves as Staff Liaison to the Design Review Committee, in keeping to and managing the Conservancy’s design standards and guidelines, and relaying recommendations to the Executive Director on design details, issues, ideas or quality control concerns.
  •  Works in tandem with all other Conservancy staff and team members in relation to capital projects to ensure clear cross departmental communication in considering each project’s planning, scope, construction, maintenance or revenue impacts, public engagement, communication, and fulfillment.

Additional Expectations

  • Coordinates with the Executive Director and the CFO, in identifying, writing, and implementing any policies or procedures relating to capital projects or grant management processes.
  • Participates with a high performing and collaborative team mindset in proactively considering project impacts to park property, employees, and the public in identifying any operational constraints, budget implications, equipment or supply requirements, safety or training needs, public communication, and grantor/donor relationships.
  • Evaluates and makes critical recommendations on the annual capital project outlay, staff capacity, and is mindful of industry impacts or trends which would offset or cause delays.
  • Participates as part of the larger staff team in the discussion and decision-making regarding capital project selection and funding allocations as identified through the five-year master planning process, and through the Conservancy’s inclusion, diversity and equity lenses.
  • Assesses opportunities for new capital funding sources, grants, or resources, and provides critical feedback on current funding sources which may change criteria or become obsolete over time.
  • Makes presentations on capital projects and project funding requests to various stakeholders or
    grantors, and provides analytics on project status, completion reports, and metrics.
  • Perform other duties as discussed and agreed upon with the CFO.
  • Aligns with the Conservancy’s commitment to creating an inclusive, equitable and accessible
    working environment for all staff and park system for all park users.

Qualifications and Performance Attributes:

  • Parks and Recreation Administration, Engineering, Building & Construction Management, Business, Landscape Architecture, or similar degree is required with at least three years of experience; or the equivalent of 7 years extensive experience; all which supports project management proficiency, financial knowledge, public parks, and construction industry principles, including active engagement with capital funding agencies, architects, grant writing and administration, bidding and construction documents, specifications, contractor selection processes, change orders, and/or any other contract management requirements.
  • Project Management Professional (PMP) certification is desired, or willingness and commitment to achieve within 12 months of hire.
  • Valid driver’s license is required as duties will require the employee to drive distances between park features or locations.
  • Experience with CAD, Adobe Creative Suite, GIS, or other design/data technologies.
  • Proficiency in meeting budgets and deadlines, with exceptional organizational skills.
  • Attention to detail with practical and creative insight for problem solving and flexibility.
  • Professionalism in communication, demeanor, and respectful relationship building at the highest level in representing the Conservancy and fostering collaborative partnerships.

Working Conditions:

  • Outdoor site work, as well as an office setting.
  •  Duties may require the employee to bend, reach, stoop, sit, stand and/or walk for extended periods of time, as well as lift and/or move objects up to 50 pounds.
  • Flexible hours depending on workload and project schedules.
  • Must be able to adapt to ever changing resources and limited budgets.

To apply, please email resume to menos@bene-care.com or send by mail to:

Buffalo Olmsted Parks Conservancy, Inc.
Attn: Human Resources
84 Parkside Avenue
Buffalo, NY 14214

This job description is intended to identify and list the responsibilities, duties and qualifications most commonly associated with the position. This listing cannot be considered all-inclusive, as changing organizational circumstances can result in changes to some of those responsibilities, duties and qualifications. Further, every task supporting the functioning of the position may not be listed or not listed in detail. This job description does not constitute a contract of employment.

Buffalo Olmsted Parks Conservancy, Inc. is committed to diversity in the workplace. Buffalo Olmsted Parks Conservancy, Inc. is an equal opportunity employer.

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